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Tip 1: Make a Copy to Your Google Drive

Making a copy of a student resource or lesson plan allows you to customize the document. Perhaps you need to make an adaptation or personalize a handout. You’ll want to take this step first if you plan to edit the document or have your students edit. 

1. In the Recommended Student Materials section of a lesson plan, open any editable Google Doc or Google Slide.  
2. Open the File dropdown menu on the upper-left corner of the screen.
3. In the menu, click > Make a copy
4. Type a name for the file and select the folder you want to save it in.
5. Click Ok.

Tip 2: Share Resources

The sharing feature makes it easier than ever to give students, teachers, parents, caregivers, or your professional learning community access to resources. There are three ways to share a resource, but remember to follow the instructions from Tip 1 if you want the document to be editable.

Option 1

1. In the Recommended Student Materials section of a lesson plan, open any editable Google Doc or Google Slide.  
2. Click the File dropdown menu on the upper-left corner of the screen. 
3. In the menu, click > Share.
4. Enter the email address(s) you want to share with.
5. Click Send.

Option 2

1. In the Recommended Student Materials section of a lesson plan, open any editable Google Doc or Google Slide.  
2. Click the File dropdown menu on the upper-left corner of the screen. 
3. In the menu, click > Share.
4. Click the Copy link.
5. Paste the link in an email or another source of communication to share with others.

Option 3

1. In the Recommended Student Materials section of a lesson plan, open any editable Google Doc or Google Slide.  
2. Click the Share button on the upper-right corner of the screen (the button is blue in Docs and yellow in Slides). 
3. Enter the email address(s) you want to share the resource with.
4. Click Send.

Tip 3: Download Different Formats

Google Docs and Google Slides allow you to download different formats. That way, you can still use your preferred format, like Microsoft Word or a PDF, during a lesson. 

1. In the Recommended Student Materials section of a lesson plan, open any editable Google Doc or Google Slide.  
2. Click the File dropdown menu on the upper-left corner of the screen. 
3. In the menu, click > Download.
4. Click a file type. The file will then download to your computer.  

Tip 4: Print Resources

Even though digital resources continue to grow, pencil and paper activities seem to never go out of style. Printing student handouts is easy and it takes just a few steps to transform a resource from digital to print.

1. In the Recommended Student Materials section of a lesson plan, open any editable Google Doc or Google Slide.  
2. Click the File dropdown menu on the upper-left corner of the screen. 
3. In the menu, click > Print.
4. Select your print destination then click Print. 

Tip 5: Skip the Request Edit Access Button

The Google Docs and Google Slides used in the Kennedy Center lesson collection are placed in “Viewer” access only. The owner of the file must be able to keep original lesson resource versions to uphold the integrity of all educational content. As mentioned in Tip 1, try copying the resource to your Drive if you or your students would like editing access.